4/10/25

When Where to use AI in your Design Workflow

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In this comprehensive walkthrough, Jenna Gaidusek shares how interior designers can integrate AI tools into their workflow, from the first client inquiry to the final deliverables. Drawing from her own process as a practicing designer, she outlines which tools she uses, how they fit together, and how to streamline and elevate client experiences using automation, AI note-taking, generative visuals, 3D modeling, and immersive presentations. The training also touches on adapting to the current economic climate with flexible, tech-forward service offerings.

Outline of Topics Covered:

1. Lead Capture and Initial Contact

Website forms, opt-ins, and ManyChat for social media automation
Lead generation using free downloads and email sequences
AI for writing nurture sequences and automating CRM follow-ups

2. Workflow Automation

Zapier, Make, and Lindy for backend triggers
Squarespace as an all-in-one platform for email, booking, CRM, and automation

3. Calendar & Discovery Call Automations

Using Motion Calendar for call scheduling, availability control, and workflow management
Eliminating the need for tools like Calendly or Acuity

4. Note-Taking Tools

Zoom with Loom AI assistant for automatic meeting summaries
Fathom and Lindy for call recaps and action items
Plaud for recording phone calls or in-person meetings
Using transcriptions for documentation, recaps, or content creation

5. Proposal Creation

Running transcripts through ChatGPT or Perplexity to auto-draft proposals
Custom GPTs tailored to proposal formatting
Using Canva for branded templates

6. Room Scanning & Drafting

Canvas.IO for 3D room scans (99% accuracy)
Exporting scans to CAD/rendering programs to eliminate manual floor plans

7. Project Research

Using ChatGPT’s deep research and Perplexity AI for concept exploration
Toggle on/off content sources including YouTube and social media
Leveraging research tools as content inspiration or to refine client direction

8. Project & Product Management

Mydoma Studio for product libraries, task lists, design boards, invoices, and renderings
Launching new projects with Max AI assistant to auto-create views, folders, and files

9. Generative AI for Visuals

Visual Electric and Midjourney for concept creation
Using ChatGPT’s new image tools to adjust client photos
Building inspiration boards and branded images from transcript-derived prompts

10. Sourcing & Design Boards

Clipping products with browser tools into Mydoma
Building design boards directly in Mydoma or layering in Canva/Photoshop
Limitations of sourcing via ChatGPT (often links to retail, not trade sources)

11. Renderings & 3D Models

Finding or generating 3D models using reverse image search or SketchUp
Using AmazingXR to turn product images into AR/GLB files for placement and renders
Integrating AR/VR into presentations using Mydoma’s Visualizer and walk-through tours